I. Three regular meetings of the College
- The Board Meeting is the body with the power of approving all regulations of the college, and to make decision on important issues; Members of the meeting include the Master, the Associate Master, two Resident Fellows, three Administrative staff, six representatives elected from Resident Tutors (RT) and Resident Assistants (RA), three representatives from the House Association and three representatives from floor representatives (19). RT, RA and student representatives will be elected by themselves. The term of RT, RA and the student representatives will be one semester. The meeting will be chaired by the Master. HA Chairperson should be present, while the other two HA representatives will be elected. The quorum of the Board Meeting will be maintained as two third of the total number of members, substitute of a member is not allowed.
- The Student Affairs Meeting is the body to solve issues related to resident students’ lives in the college and to draft regulations related to the lives in the college. The Meeting will be chaired by the Associate Master. Members of the meeting include the Associate Master, two Resident Fellows, the functional head of the college office, one administrative staff who will be the secretary, six representatives of RT and RA, the chair, the deputy chair and the secretary of House Association and three floor representatives. The term for RT, RA and student members will be one semester (There will be a total of 17 core members); The representatives of RT, RA and floor representatives for this meeting will be elected by themselves; The quorum of the Student Affairs Meeting will be maintained as two third of the total number of members, substitute of a member is not allowed. Under the Student Affairs Meeting, there are two sub-committees: the Food Commission and the Disciplinary Committee.
- The Executive Meeting is the body to work out plans for the operation and activities of the college. The Meeting will be chaired by the Master; Members of the meeting include the Master, the Associate Master, two Resident Fellows and four Administrative staff (There will be a total of 8 core members). The quorum of the Executive Meeting will be two third of the total number of members, substitute of a member is not allowed.
II. House Association
House Association is the legitimate organization of all the College’s students. Its goal is to serve the student body and assist the College to realize its vision and mission. Its budget for activities and programmes is provided by the College. It is not subordinate to any other university student organization. Its major positions are the chairman, the vice chairman and the secretary. Its membership includes the above three and 13 other members. It consists of five sub-working groups: Sport and Health, Social Activities, Communication, Arts and Culture, and Society and Community Service. An interest group organized for students can be part of one of the five working groups; for example, the College Basketball team can be part of the Sport and Health Working Group.
III. Floor groups are headed each by a Resident Tutor (RT) or a Resident Assistant (RA). Each floor group has a floor representative elected by group members. Every 3 to 4 floor groups form vertically a hall. There are six halls in CYTC.
IV. The College can set up functional committee or organization to assist the smooth running of the College affairs; for example, Food Service Commission, Library Committee and Photo Club, etc.